Planning an office
How much office space does your team need in Colombo?
The short answer
Count seats for the people who are in on your busiest normal day, then add hires you’ve already approved and anyone who visits regularly. That gives you a better number than the payroll does. A ten-person company on a hybrid schedule can need less space than a six-person team that comes in every day. HUB9 private offices are priced per seat, at Rs. 23,500 a month for the first two months and Rs. 28,500 after, so the seat count is also your budget.
The right office size is rarely your total headcount. How your team uses the room matters more: who comes in, on which days, how many calls they take, and whether clients visit. Work that out before you compare office listings in Colombo.
How many seats does your team need?
Count the people who are likely to be in the office at the same time on a normal busy day. Then account for visitors, new hires already planned, and anyone who needs a permanent setup. You’ll get a more useful number than the count of people on the payroll. Four questions get you there:
- How many people are in the office on your busiest regular day?
- Does every person need a permanent desk, monitor or storage space?
- Will clients, interview candidates or contractors visit regularly?
- Are there hires already approved for the next three to six months?
Three different companies can end up needing the same office:
| The team | Seats to plan for | At HUB9 |
|---|---|---|
| Ten people on a hybrid schedule, six in on the busiest day | Seats to plan for6 | At HUB9Rs. 141,000 a month for two months, then Rs. 171,000 |
| Six people who are in every day | Seats to plan for6 | At HUB9Rs. 141,000 a month for two months, then Rs. 171,000 |
| Four people in every day, with two hires approved | Seats to plan for6 | At HUB9Rs. 141,000 a month for two months, then Rs. 171,000 |
How much privacy does the work need?
A shared desk is efficient for individual work. Calls about clients, finances, hiring or anything confidential change the calculation. A lockable private office gives the team a consistent setup and keeps sensitive work inside the room, and shared meeting rooms handle the larger conversations.
Which kind of workspace fits?
| Workspace | Best when | At HUB9 |
|---|---|---|
| Private office | Best whenA team works together regularly, needs privacy, or wants a setup that stays in place | At HUB9Catalyst and Nest. Rs. 23,500 a seat for two months, then Rs. 28,500. |
| Dedicated desk | Best whenOne person wants the same permanent desk and 24/7 access | At HUB9Nest in Colombo 8. Flat Rs. 25,000 a month. |
| Hot desk | Best whenOne person needs a place to work now and then | At HUB9Nest in Colombo 8. Rs. 2,000 a day. |
| Meeting room | Best whenYou have client sessions, interviews, presentations or workshops and don’t want to lease extra space full-time | At HUB9Catalyst and Nest. Rs. 2,000 an hour, free for members. |
The pages for dedicated desks, hot desks and meeting rooms list what each one includes.
What hours does your team work?
Teams serving overseas clients may start early, finish late or work weekends. Ask whether you can get in at those times. A building that keeps normal office hours won’t help you at 10 p.m. HUB9 private-office members have 24/7 access at both Colombo locations.
How much room should you leave for growth?
Growth plans matter, but paying for empty desks for an uncertain future is expensive. Choose for the team you can see, then ask the operator how current availability could accommodate a change. At HUB9, Sharon can explain which rooms are available at Catalyst in Colombo 7 and Nest in Colombo 8 for your present team size and move-in timing.
What should you send when you ask about availability?
- The number of people who need a seat now
- Your expected move-in timeframe
- Whether Colombo 7, Colombo 8 or either location works
- Any non-negotiable requirements for calls, visitors or working hours
That’s enough to get a useful answer. Use the short availability form on the HUB9 office-space page, or message Sharon directly on WhatsApp at +94 777 292 950. Before you view anything, read the office viewing checklist.
Questions people ask
How much office space does a team of 10 need?
It depends on how many of the ten are in at the same time. Count the people in the office on your busiest normal day, then add approved hires and regular visitors. A ten-person company on a hybrid schedule can need less space than a six-person team that comes in every day.
Should I rent a seat for everyone on the payroll?
Only if everyone comes in on the same days. The people who are in the office on a normal busy day give you a more useful number than the payroll does.
Do I need a meeting room inside my office?
Not if you only use it a few hours a week. At HUB9, equipped meeting rooms are included with private-office membership.
What size of private office does HUB9 have?
Availability changes as teams move and grow. Tell Sharon your team size and when you need the office, and she will match you with the most suitable available room at Catalyst or Nest.
How is a HUB9 private office priced?
Per seat. The rate is Rs. 23,500 per seat per month for your first two months, then Rs. 28,500 per seat per month.
